Planning a bachelor party: budget, itinerary, and what to order in advance
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by Verpakkingdeals.nl
6 min reading time
A bachelor party rarely goes wrong with the program, but rather with the logistics. This is how you calculate the budget per person, what you order in advance, and which games really work in a group.
A bachelor party rarely goes wrong because of the program itself. It's usually due to boxes arriving two days late, four people not knowing where or when to be, and the fact that no one calculated the cost per person beforehand. The activity itself can be arranged in an afternoon. The rest requires a few weeks of preparation — and that's precisely the part that often gets overlooked.
Below is an outline that focuses on the practical side: who decides what, what it roughly costs, and what supplies you want to have on hand in advance. This article is about bachelor parties for adults; the range of products we mention is also tailored to this.
Start with three questions, not a theme
Before ordering anything, you need to know three things. First: how big is the group? Below eight people, you can improvise; above fifteen, everything becomes logistical — transport, tables, numbers. Second: how long will it last? An afternoon with drinks requires different supplies than a day with an overnight stay. Third: what does the guest of honor tolerate? Some people love a day full of jokes, while others mainly want a good lunch and an activity. This is not a detail — it determines whether you buy a complete package or just some loose decorations.
Also, agree on one thing that is often forgotten: who decides in case of doubt? Bachelor parties are usually organized through a group chat, and these rarely make a decision. One person with final responsibility saves weeks of back and forth.
Calculate the budget per person
The amount per participant varies widely, but the breakdown is almost always the same. An example with a group of ten:
Item
Total amount
Per person (10 people)
Activity
€ 250.00
€ 25.00
Food and drinks
€ 200.00
€ 20.00
Decoration and gadgets
€ 60.00
€ 6.00
Transport
€ 90.00
€ 9.00
Thank you gift or souvenir
€ 40.00
€ 4.00
What stands out: the decoration and gadgets item is usually the smallest, yet it takes the most time in terms of organization. That's a good reason to tick that item off in one go with a ready-made package instead of searching for twenty individual items.
What to order in advance
Anything related to the theme should be bought online and well in advance. Finding something suitable on the go always costs more and is rarely what you were looking for.
When ordering, count back from the date. If you order two weeks in advance, you still have room to exchange or supplement something. If you order three days in advance, any delay immediately becomes a problem.
Decorations that adorn the table
The table is the only point where the entire group gathers. It's worth putting something there that stands out without having to decorate the entire room.
Penis straws, set of 10 — €5.00. The cheapest item with the most effect; expect one set per eight to ten people.
For the guest of honor themselves, a tiara works better than a sash: it stays put and is visible in every photo. The purple glitter tiara and the pink version with feathers both cost €5.00.
Games: choose two, not six
A common mistake is bringing a bag full of games, only one of which is played. Two well-chosen games get more out of an afternoon than six half-explained ones.
For an active game that gets the group moving, the Boob Head Game (€14.95) or a ring toss game (€14.95) works well. If you want something that continues at the table without much explanation, a card game is more practical: the 30-year beer game costs €12.95. For a longer evening, poker chips, 50 pieces in 6 colors (€9.95) are a surprisingly good investment — they also work for games they're not intended for, simply because you can use them to keep score. For outdoors or in the garden, beer pong hats (€19.95) are an option.
A thank-you gift that doesn't immediately disappear into a drawer
On one A4 sheet: time and address for each part, who drives, who brings the supplies, and what it costs per person. Share this a week beforehand, not the night before. Two practical points that often go wrong: agree on who fronts the costs and how payment will be handled, and make sure one person manages the bag of decorations. Loose items spread across four people's bags rarely make it to the table completely.
Finally: consider the environment. A restaurant, a train compartment, or a rental company have their own rules about what can and cannot be brought in. Check in advance — it saves an argument when the group is already inside.
Everything at a glance
Choose the group size and duration, calculate the amount per person, order the thematic part two weeks in advance, and limit yourself to two games. Then there will be time left for the part that matters.
All articles from this piece can be found in the Bachelor Party collection. For decorations, balloons, and table settings, check Party Supplies, and for games, Games and Beer Games. If you're unsure about quantities for a larger group, or want to know if something will arrive on time? Feel free to email info@verpakkingdeals.nl — we'll help you calculate.
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